Announcing ins2outs 4.1.0

Incoming version ins2outs ins2outs 4.1.0 
Release date: 2023-Q1
Release type: N/A

A feature-packed update focused on more flexible and better task-handling functionality within ins2outs. Learn what comes with ins2outs 4.1.0.

New features

New Task section
More features to browse, manage, and report on tasks within your management system. Now, ins2outs features a better-structured interface where any task like acceptance, review, checkup, or signature can be browsed in the “Tasks” section in the top menu.
All Tasks view
The “All Tasks” view helps to review all pending tasks in a single list. Filter tasks you work with, check their status, and the content from which they are derived, and prompt them to closure. Simplify audits with an easy all-in-one status view.
My Pending Tasks view

Control all the pending or in-progress tasks assigned to you. Address task requests from other teams. Check what you have already accomplished with filtering tools in the “My Pending Tasks” view.

Requested Reviews view

With the new “Requested Reviews” view, see how many requested review tasks are still pending, ping the assigned persons for closing them, and make sure no request is left unaddressed.

Completed Reviews view

Find all the review tasks which have been completed but still need your action to publish the referenced content. Make sure that your system documentation gets to the final “published” status and becomes live within your organization.

Detailed Task view
Now each task within ins2outs has a dedicated view of task details. If a task has not yet been accomplished, you can edit the task properties and description, link other content and tasks and provide comments. Manage more complex tasks or report progress on those which require longer execution time, like from the management review meetings.
PDF Library
Do you have ISO standards to share but you do not want to violate IP rights? Use the PDF Library feature, upload the standards as a PDF Library file, and provide information on how many licenses you purchased. The system will allow displaying the PDF content concurrently only to the number of users specified in your license agreement.
Overhauled home page
The home page for ins2outs serves as the “My Tasks” view. Since that version, you can find the overview of your pending tasks, completed and requested reviews. Now you’ll have an overview of any task until it is completed. More advanced filtering enables tasks to search from your history to quickly jump back to the task details.
Referencing a task from a content
Create corresponding tasks for each action and reference them from any content asset, e.g. the management review meeting notes. ins2outs will display such tasks as links together with the current status within the content piece. You can keep working on the referenced tasks keeping source content unchanged.
User Compliance report
To have a better overview of users and their compliance within the system use a new “User Compliance” report. Select a user from the filter options and see the overview of the role compliance as well as the detailed view on open acceptance tasks.
Content Tasks report

Is the auditor asking you to prove that all the persons completed the acceptance tasks for a policy? Just to the “Tasks view” for this content and present that information using the updated tasks list experience. Filtering enables you to search for relevant information.

Improved Tasks Configuration view
Configure which specific users and roles may read and accept content as a part of their training path. Define how often the content should be reviewed by the owner and the working group and check how it fits for purpose.
Improved wizard for adding hyperlinks in content
Adding hyperlinks to content is now easier. You can now add a hyperlink to another content in ins2outs, a link to a task, or an external link. While linking content you can additionally use anchors to link to a particular chapter in it.
TODO: Dictionary
Handling TODO: strings becomes easier. Within “TODO: Dictionary” admin settings you may now define to what default string any TODO: text will be replaced.
Replacing TODO: texts on adding content
Now when you add new content, ins2outs replaces all TODO: strings defined within the “TODO: Dictionary” with the default values for your organization.

Fixed Problem Reports

  • Fixed ins2outs crash on resetting passwords [MSG-370]

  • Fixed a problem with displaying content when a header contains “Process” text 

Verification and Validation

The report from verification and validation will be available after the version goes live.